Coordinate vendors, collect RSVPs, and keep everyone updated on the day of the event — without juggling five different group chats.
Event planning runs on coordination — vendors need timelines, guests need reminders, and the day of the event has zero tolerance for a missed message. Phone calls don’t scale past a handful of people, and email gets buried. WhatsApp is where planners are moving both guest communication and vendor coordination, because it’s the one channel almost everyone actually checks in real time.
The everyday friction that slows businesses like yours down.
Chasing RSVPs by phone or email means manually maintaining a spreadsheet, and reminders to non-responders get sent late or not at all.
Caterers, decorators, and photographers each get updated separately by phone, so a last-minute timeline change has to be repeated five different times.
A venue shift or delayed start needs to reach guests and vendors within minutes, but phone trees and group chats are too slow and too chaotic on the actual day.
Real workflows Growby customers run every day.
Broadcast RSVP requests to your full guest list and automatically track responses, then send a follow-up reminder only to guests who haven't replied yet.
Keep a dedicated WhatsApp thread with each vendor — caterers, decorators, photographers, venues — so timeline changes and briefs are shared once and confirmed by everyone.
Send real-time updates on the event day — schedule changes, venue directions, arrival instructions — to guests or specific groups like the bridal party or catering staff.
Share invite designs, event schedules, and location pins directly over WhatsApp, so guests have everything they need in one saved conversation.
Send thank-you messages, photo galleries, or feedback requests after the event, keeping the relationship warm for referrals and repeat bookings.
Send deposit due dates and final payment reminders to clients, and confirm booking details with vendors, without a single missed follow-up call.
Every team member — from the lead planner to the on-ground coordinator — can see the same vendor and guest conversations, so nothing falls through the cracks when responsibilities shift on event day.
Send updates to guests, vendors, or a specific group like the bridal party without mixing them into one unwieldy group chat.
Built on Meta's official WhatsApp Business API, so RSVP broadcasts and reminders stay compliant with messaging policies.
See who has confirmed, declined, or not yet responded at a glance, so no guest or vendor falls through the cracks.
Join 1000+ businesses using Growby to engage customers, automate conversations, and drive more sales on WhatsApp.
Try For FreeView PricingCan we send RSVP requests and track responses automatically?
How does WhatsApp help with vendor coordination?
Can we send day-of logistics updates in real time?
Can we send digital invites and event details through WhatsApp?
